Posted on December 23, 2020
From the District Manager
Over the past several months, we have seen many deficiencies with the capabilities of our existing Assyst Accounting software and some of them were noted during our Audit of our 2019 financials. We reached out to Edgemont Metro District, Pagosa Area Water and Sewer (PAWS) and the Town of Bayfield to determine which software they use. Each of them uses Caselle Government Accounting software and after interviewing their financial staff we learned that they are ecstatic about is capabilities, training, technical support, price, etc. We also made a matrix that compared the capabilities of Assyst and Caselle and there was just no comparison between them. We are very excited about implementing this new accounting software, staff and the residents are sure to see the benefits through more accurate cost accounting, financial tracking and reporting; easier and more efficient way to process customer accounts, customer bills and payments and payment entry; on-line and credit card bill paying; improved service work order system; convenient, accurate and detailed cash receipting; more efficient process of issuing checks (check on demand) and managing vendor payments; more effective ability to manage the entire purchasing process from requisitions to receiving, etc. To get all the modules we need, the total upfront cost, which includes training, set-up and conversion would be about $19K. The monthly Hosted Maintenance & Support cost would be about $920 for two workstations. We have budgeted these funds in the 2021 budget to make the transition.
Can you tell that we are excited? We hope so because since the current staff arrived over a year ago, fighting with these archaic financial systems has been a source of headaches and frustration from Day 1! We will start making the transition to Caselle in January and we continue to work hard in making long-term positive differences in the District and for the residents. We ask for your patience as we implement our new accounting software!